JJE-R
Fundraising Activities
Financial Responsibilities of Booster/PTO Groups
Procedures
The purpose of this policy is to set guidelines for Booster/PTO groups that fundraise for activities sponsored by MSAD #35. When groups venture into the community to raise funds using the district’s name (MSAD #35 or Marshwood), the Board must grant approval of the means in which the district’s name is used and for what purpose.
Booster/PTO groups in MSAD #35 must:
1. Obtain a tax-exempt number for their group if the group wishes to receive tax-exempt benefits. Booster/PTO groups are not permitted to use the district’s tax-exempt numbers.
2. Receive prior approval from the building principal for all fundraising activities to be conducted on or off school grounds using the district’s name (MSAD #35 or Marshwood).
3. Receive prior approval from the School Board for all first-time annual fundraising activities to be conducted on or off school grounds. Anytime that funds are raised using the district’s name (Marshwood or MSAD #35), there must be approval from the Board. Once the event is approved by the Board as an annual event, it will require annual approval by the building principal.
4. Submit all fundraising materials (letters to the public, flyers, etc.) to the building principal or Athletic Director (as applicable) for approval before distributing such materials.
5. Receive prior approval for expenditures over $500 (for equipment or other items to benefit athletic teams) from the Athletic Director and building principal.
6. Recognize that all equipment/purchases made by booster/PTO organizations for programs of MSAD #35 become the property of MSAD #35.
7. Submit a financial report no later than June 30th to the building principal or Athletic Director (as applicable) who will submit to the Superintendent for inclusion in the annual financial report. Groups that do not submit reports will not be permitted to fundraise until a report is submitted.
Policy Adopted: June 5, 2002
Policy Revised: June 15, 2005